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Administration Coordinator

Job Details
  • 4548
  • Adlington Management Services
  • Congleton (Cheshire)
  • Permanent, Full Time
  • A starting salary of £22,000 + generous annual leave + pension

Administration Coordinator

Adlington Management Services (AMS) is an innovative specialist manager of high-quality retirement accommodation with care, typically comprising of multi-storey privately owned apartments. The company is part of the multi-award winning and respected Gladman Group with over 30 years of development experience.

The Role – Administration Coordinator

Reporting to the Operations Manager and Service Charge Accounts Manager, as an Administration Coordinator you will be responsible for providing effective and efficient administration support to the business, dealing with both internal and external contacts whilst always maintaining confidentiality.

You will maintain all records on Qube Property Management System, monitor and organise folders for the Management Team and for each development, and catalogue policies and procedures, as well as assisting with the obtaining of quotes and producing management information reports.

Your duties will include, although will not be limited to:

  • Supporting the Operations Manager with the recruitment for each development, including liaising with recruiters regarding new campaigns, monitoring website, organising interviews
  • Assisting and supporting the setting up of Corporate Induction days and other events
  • Sending correspondence to homeowners
  • Collating, submitting and corresponding with utility providers
  • Obtaining copy invoices and public liability insurance certificates
  • Monitoring deliveries and pairing delivery notes with invoices to process
  • Logging complaints and ensuring that they are dealt with in a timely manner
  • Taking minutes for team meetings and following up actions
  • Monitoring and reporting on the training portal

Our Requirements – Administration Coordinator

  • Proven experience within office administration
  • Strong IT skills, good working knowledge of Microsoft Office - particularly manipulating data using Excel
  • Good interpersonal skills with the ability to communicate with all colleagues
  • Proactive with the ability to organise and prioritise
  • Ability to maintain confidentiality and act discretely

The Package

As the Administration Coordinator, you’ll be part of our quality focused, family run businesses which makes significant investment into our employees and commercial projects, with ongoing success directly attributed to a strong emphasis on teamwork and open communication. Each member of the workforce is valued by the experienced and approachable Management Team and support is provided for career development. You’ll benefit from:

  • A starting salary of £22,000, with the level dependent on experience and qualifications
  • 26 days annual leave plus bank holidays
  • 6% employer pension contributions

You’ll be employed on a permanent, full time contract, working 37.5 hours per week, Monday to Friday from the Congleton head office.

All applications for this Administration Coordinator vacancy are to be submitted online.

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